© 2010-2020 Y Us Sdn. Bhd. All Rights Reserved.
Evenesis Evenesis
Menu
  • Home
  • NEWHybrid Event
  • Services
    • Event
      • Event Registration & RSVP
      • Database Management
      • Integrated Email / SMS Blast
      • Integrated Online Payment
      • Event Analytics
    • Management
      • Facial Recognition Check-In
      • On-Site Check-In
      • Event Mobile App
      • Event Web Design
      • Lead Retrieval App (Evelet)
    • Solutions
      • Virtual Event PlatformHOT
      • Live Q&A & Polling
      • Business Matching
      • Social Distancing Technology
      • SME Digitalisation Grant
  • Resources
    • FAQs
    • Blogs
    • Videos
  • About
    • Y
      • Testimonials
      • Media & Awards
      • Case Studies
    • Us
      • About Evenesis
      • Press Releases
      • Career
    • Community
      • Social Board
      • We @ Events
      • Partners
  • Contact Us
    • Contact Us
    • Get a Quote
CLOSE
Evenesis

Event Management – Problems and 5 Tips to Avoid It Effectively

Home / Blog / Event Management Articles / Event Management – Problems and 5 Tips to Avoid It Effectively

Today let’s delve on the topic of event management problems. If you think that you have planned everything and everything is just perfect then we are sorry to break that bubble.

Sadly in the event management industry, there is nothing like over management.

The day of the event is the best and most important day. Here are some ways to make sure you have the buffer to handle any last-minute glitches and save yourself a ton of embarrassment.

Here is a list of an effective tip to avoid the problems

1. Have volunteers handy

There is always so much work to be done, small things to be taken care of, last-minute errands to be run. Believe me; you need lots of hands, so have as many around as possible.

Here are a few areas these volunteers could be used – teardown, clean up, welcoming guests, seating guests, handling the lights, music.

2. Have a Timeline

A timeline is like a comfort snack, literally. If you know when exactly the flowers will arrive, the speakers will arrive, the DJ comes in, and volunteers will arrive, that’s a lot of relief.

3. Meet with your volunteers

This is an important and overlooked tip. Everyone is in a hurry; everyone thinks they know their job well. Well, it is best if you could plan a 30-minute meeting before the event to make sure all of you are on the same page. You will be surprised at how you can catch some issues just in time. It would also be a good idea to meet with your event personnel (caterers, custodial services and the like).

4. Carry a Telephone List

You will thank me for this one. I know you have it on the tip of your tongue. But still, while at the event it is so easy to feel like you are losing it. It doesn’t hurt to have a small notepad with all the important numbers of security, caterers, vendors and the like.

5. Reach as Early as possible

It doesn’t hurt to reach early. It can be kind of a Zen moment if you can take a few deep breaths and relax. Go through your checklist, check on things, have a meeting with your volunteers.


Event management problems are unavoidable. With experience, after having handled a few events you will learn how to handle your emotions in all sorts of crises. You will learn to avoid mistakes and feel you know how to handle certain situations better.

Check out event management software solutions like Evenesis which can help you streamline your event planning activities and build a successful event planning career.

event managementevent management problemsevent management services
40
Like this post
  • Next PostOrganizing an Event: A Story to Share

Related Posts

5 Creative Corporate Event Ideas That Really Work in 2020

5 Creative Corporate Event Ideas That Really Work in 2020

Event Planning In The Age Of #Coronavirus

Event Planning In The Age Of #Coronavirus

How To Always Have Something Interesting To Say In Conversation

How To Always Have Something Interesting To Say In Conversation

Why Eye Contact Is Important During Conversation?

Why Eye Contact Is Important During Conversation?

About

  • About Evenesis
  • Media & Awards
  • Testimonials
  • Partners
  • Career

Resources

  • FAQs
  • Blog
  • Videos
  • #evenesis
  • We @ Events
  • Case Studies

Our Offices

Y Us Sdn Bhd (888985-V)
1-2B, Incubator 1, Technology Park Malaysia
Bukit Jalil 57000 Kuala Lumpur

Y Us Pte Ltd (201432939M)
60, Paya Lebar Road #11-01,
Paya Lebar Square Singapore 409051

Contact Us

Email: contactus@evenesis.com
Phone: +603 8408 2112 / +65 8228 2084

Subscribe to newsletter

Event-Management-Software-Evenesis-blue-logo

© 2010-2020 Y Us Sdn. Bhd. All Rights Reserved. Terms and Conditions & Privacy Policy

in
F.A.Q
Support Forum
Video Tutorials

Search panel can contain any widgets and shortcodes.

Call us: 0 800 255 22 55
Copy

Get a Quote


Want to know more about our services, fees or receive a custom quote?

Please fill out the form below and we will get back to you within a business day.

The more information you provide, the better our initial response will be.
  • "Submit" button will be shown if correct answer provided for human verification question above.
  • This field is for validation purposes and should be left unchanged.