Online Event Registration & RSVP System for Event Organizers
Built for modern event managers, our event registration system can deliver an efficient and swift process in registration management. Apart from being time-saving and cost-effective, it also helps in automating promotional activities which can subsequently boost event attendance rate, maximize interest and build up the pre-event hype.
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What Can Evenesis Do for Your Events?
- Software Provides templates and allows customization on the event registration form
- Sets your event as private with a secret/special code/access for your selected invitees
- Connects to our own affordable payment gateway
- Provides an option to integrate with the organizer’s own payment gateway system
- Creates an RSVP invitation with a one-click button to receive the attendee’s reply
- Sends out a customized email confirmation with an e-ticket automatically upon successful registration
- Ensures the registration form and invites are mobile responsive on all devices with a seamless event app
World’s Top 20
We are committed to deliver the best experience for your events via our latest technology and solutions.
Our customized and localized event registration system and solutions are delivered by passionate event and technology evangelists and supported by dedicated customer service.
Why Choose Us
Complete Event Cycle
Localised payment gateways
Enhancing Event Experience
Personalised customer service
“Ever since we started using (Evenesis) system, organizing and managing events has been a breeze. It’s easy to use, fast and extremely efficient.”
– Eliza Elias, Manager Corp. Comm. at Cradle Fund Sdn Bhd
A great tool to minimize the event registration & e-ticket production work, at the same time to speed up the check-in process without queues.
The system provides a friendly interface & has a wide range of functions to deliver an enhanced event experience to both organizer & participants.
We have made positive progress by adopting automation through Evenesis. Life’s much easier after that.
Frequently Asked Questions
Whether you are planning to host a large, mid-sized or small event, your event registration tool is important as it offers a wide range of functionality and offers the first impression of your event. What makes us a superior service over others.
Evenesis offers Event Online Registration, Event Onsite Registration, Attendee Group Registration, Attendee Self Check-In, Event Payment Processing, Attendee Management and Reports, Attendee Badge Creation and Management, Registration for Individual Sessions, Forms Development.
The process of registration is a bit tricky but a competent software system like ours makes the process appear seamless.
Global event management software marketing is growing exponentially. In 2020 the market touched USD 3.6 billion and by 2026 it is expected to reach USD 6.4 billion at a compounded annual growth rate (CAGR). Evenesis has been excellent support for businesses across and around Malaysia. Through its seamless event registration software, it has created opportunities for vendors and businesses across enterprises with the adoption of virtual and hybrid events.
Event Registration System
Event Registration Software
Online Event Registration
Event registration is the cornerstone that makes your event successful. Bringing people together is a high priority feature in event management software that increases the conversion rate from contact to registration which is critical in an event’s KPI.
The event registration software tool processes your registration and ticket sale. A significant part of the event management software, you no longer need to depend on external help to carry out the registration process. From small to big events, it helps to establish a variety of ticket type. Each ticket maintains its parameters while the registration method takes care of several functions which makes it extremely useful. Online event registration for virtual events and online and offline events registration for hybrid and future in-person events, helps to track registration abandonment.
Our event registration software allows organizers to send registered contacts through segmented emails and this further helps to retarget ads from our platforms. The data is shared with CRMs like the sales team who can measure the immediate performance of the registration.
About Event Registration System
Event registration lies at the heart of all types of events, be it a physical, a virtual or a hybrid one. As the first impression counts, there are lots you can do as the event organiser. Ensuring smooth check-ins is one of the utmost important steps so everyone is happy with their first interaction.
To deliver a seamless registration and sign up experience for all attendees, the demand for intuitive event registration software is steadily increasing. Of course, it would be best if it is affordable yet still flexible and easy to use.
If you want your attendees to get a personalized experience, that makes them feel a part of the event, then you have reached the right place.
This event registration software follows a smart form of registration that does not involve the attendees to be lost in conventional and frustrating fields in the forms and keeps away from manual inputs and printed data.
It maximizes user connectivity. With the installation of the software, the advanced reporting on registration is recorded automatically.
The registration process is the launch of the event, and in a one-point platform like ours, it carries the entire success of the event on its shoulders through advanced technology.
The event registration system allows and accommodates attendees according to their eligibility, therefore it has the feature of segmented registration in a single event. The flexibility of the tool allows the accommodation of a variety of participants with their preferences. These data details serve as immersive study content and help marketers to enhance the features for future meetings. This is a swifter and smarter replacement to conventional registration formats.
With the registration process, the event logo gets registered in the minds of the attendees and prospective participants. Registering integrates attendees with the social platform of the event, updating them with virtual feeds of the event and your branding. Emails sent out from the event registration software also carry the event brand.
Online event registration saves cost, increase productivity, the automated process of scheduling features economizes the process of registration.
Forrester Research finds event accounts to be the single largest marketing for BRB marketing departments.
Chief marketing officers allocate an annual budget of 24% for live events that helps them to connect with customers. They educate attendees and it also helps them in generating new leads. It helps to analyze attendee behavior and also take valuable business decisions.
Support and maintenance services that deal with customer satisfaction directly benefit from the event registration software.
The event registration system is widely used by Corporates. It is used in the field of education, entertainment, sports, and the Government.
Software vendors have a dedicated support team that enhances the features of the online event registration software. While supporting maintenance analysis of events, it gives them a better understanding of the scopes for improvement and areas where new features could be included for a better experience.
The event registration software is the first place that helps you to segment leads at the onset by dividing them into different groups.
The users can be sectioned based on their industry, job role, and session attended.
The event registration process helps you to track abandoned leads, retarget and encourage them, thus increasing your conversion rate.
Event registration allows you to analyze the key metrics like conversion rates, revenue collected and the number of social responses your event is receiving. It also lends insight into the popular sessions of the event. These details help you to repurpose your marketing strategies.
Event registration for a session that allows limited attendees, tracking the registration and knowing when to stop, so that overbooking is not made for the event.
During registration, attendees are provided different tickets based on the registration preference. A universal ticket that applies to all, session tickets for those who just wish to be a part of one or more session and tickets that offer private sessions within the virtual chatrooms.
The event registration software handles multiple ticket types and supports complex registration with discount codes and auto-assigned ticket rules that make the system run with greater efficiency.
You can also take a survey during the registration process asking if the attendees liked the registration process, whether they found it complex or simple. These surveys can give you a better insight into your event and give us a clearer view of where we can enhance our event registration software for a better experience.
During the process of registration, attendees are made aware of the friendly check-in just before they attend the event through the event app. All attendee data is synced in the app and that expedites the check-in process.
Your attendees are sent a digital agenda which is the heart of your event during the registration and by maintaining a calendar, attendees can keep a note on their important dates.
When choosing your event registration system here is a list of things that you must consider keeping yourself ahead technologically.
Choose software that takes care of your entire event and not just the registration. An all-inclusive platform supporting multiple activities. From event registration to post-event activities.
Advanced event management system is complex and sophisticated so for understanding the technology, the sales team will help with a demo and explain the working thoroughly. The free tutorial too will help you overcome the hurdles in the software. With complete customer support, you should not face any problems from registration or any post-event glitches with the software.
Pin on a contact person who you will contact, when you face a problem at any point. A responsive team of developers should be able to answer your questions.
Reviews speak a lot about the software system, check what users have said regarding their software experience, customer service and handling of difficult situations.
Check how seamless is the attendee and ticketing management. Whether you can link to the form, the event website, social media page and email marketing campaign. Automating attendee tracking will make the process simpler. Automating email campaigns, sending reminders and countdown to guests from time to time.
The event registration system should be able to handle different ticket types, from adult to child tickets, tickets with discount, single session to multiple session tickets.
The event registration software and the event management system should be well integrated with all social media accounts.
Your event registration software should integrate with multiple payment gateways looking after a wider range of attendees.
The event registration software platform should support professionally designed templates with branding, across all communications.
The responsive event app should be equally agile as it would be used more by the participants.
Pricing is one of the most important considerations, Check the different packages offered by the event registration software.
Offering insight into customer behavior, the software should give you statistics on event conversion, revenue, check-in, refunds etc.
That will help you to formulate better events in the future.
If the registration is managing your travel plans and hotel booking in case of hybrid and in-person events.
A landing page where people can RSVP to the event after filling the registration form.
It is an automated intuitive experience for all attendees and helps you to gauge the attendee behavior and send them insightful posts at the best time when it will be read.
You can send post-event reporting with discretion without overfilling their mailbox with unnecessary clutter.
This system helps you keep a single point of communication, through our app which can be shared with attendees when they register.
Our event registration software includes embeddable widgets, QR code generators, voucher codes, and more.
Our event registration system is versatile and simplified for different types of events and conferences.
Investing with us helps you achieve many objectives.
The registration process is equally seamless for all event standards.
Our software supports features like unique ticketing systems for individuals during online registrations.
Promo codes and social incentives can be sent through the software.
Participants are updated on the event.
We also help you plan attractive templates with valuable content.
Our software supports tools that help in making the content attractive and you do not need to look for support from external software. All creatives are organized by the software.
You can update all social media channels and send gentle reminders to attendees with updated links.
Aspiring participants are emailed virtual forms.
It has to be filled with a commitment of time and money.
To bridge the gap between event registration and event attendance ratio, you can send auto-reminders to confirm maximum attendance.
If you are conducting numerous events at the same time you can integrate the registration data into the same database.
This allows you to compare different event performances and you could value the ones that bring greater ROI.
We allow multiple payment options that are auto-integrate with the event registration page.
The payment mode is self-enabled, supporting Credit Card, FPX, Online Banking, eWallets and/or Cryptocurrency.
The transaction fee/rate is affordable and competitive.
Detailed comprehensive reports are generated based on the online purchase/transaction.
The Event Registration Protection covers an unavoidable event cancellation and incapability of attending the event even after purchasing the event ticket.
It allows attendees to register as a group and as individuals enabling better management of the group.
During the event registration, customer preference and choices can be noted for personalized treatment.
Our online event registration system is responsive and mobile-friendly, and the event registration software can be downloaded through the Evenesis app.
Choosing The Best Event Registration System
Event planners nowadays are becoming more selective with the software of choice. They want something more than just a paper list of attendees’ details.
Fortunately, manual registration procedures are no longer the only option. There are excellent online event registration ticketing solutions available to assist with pre-event and on-site management. Let’s take a look at the following checklist when choosing an event registration software.
If your events are targeting several groups of attendees, make sure that the system you choose supports custom tickets, registrants management, ticketing web page, analysis, etc.
Moreover, other impressive features that you could have in the list include a waiting list, class register, custom reservation form, multiple ticket types, confirmation and reminder emails, customised registration page, integrated online payment options, attachments, promo codes options and in-app support.
Virtual and hybrid events are the hype now. Hence, look for an online event registration platform that provides a clean and easy-to-navigate interface. Other than giving you peace of mind, you can twice the result with half the effort since no messy interface to deal with.
With Evenesis software, you can log in and set up an event page in minutes – no muss, no fuss.
Increased Attendee Engagement
To keep your attendees engaged, choose the event registration software that allows you to create segmented email campaigns. By doing so, it will gradually alert your potential participants with the latest updates and consequently nudge the invitees towards your desired action such as signing up for your event.
Moreover, an engaging event registration system will also make it easy for the attendees to communicate with the event organiser from the moment they buy their ticket to the end of the event.
Other than the common features, it would be best if there are extra tools that can help streamline your workflow (the more the merrier). For instance, an event registration software that gives you the ability to create an event app and name badges is a plus point.
To create a seamless experience, Evenesis ensures that all registration forms and invites are mobile responsive on all devices. Not forgetting about the check-in process, check if the system can send out a customised email confirmation with an e-ticket automatically upon successful registration.
It’s crucial to adopt software that’s trustworthy and reliable. Research on the service provider and study the past clients’ feedback. Look for one with plenty of positive reviews.
Trusted by many big brands, the Evenesis event registration platform prides itself on security, user-friendliness and flexibility. Highly customisable, our event registration system works perfectly in providing registration for meetings and events of all types and sizes.
Depending on your event nature, remember to always perform careful research and figure out what features are needed and what is not. Usually comes in a package, event registration systems have a different price point. Get an event reregistration tool that fits your budget and demand.
Well, Evenesis might have the right system for you. Feel free to contact our team and we will get back to you in no time.
All in all, with each event striving to achieve a different goal, event organisers ought to pick an event registration management system that fits the needs of your events.
Event registration should be made mobile friendly that makes online event registration simple and straight.
Mobile signups and registrations can be segregated from regular registration.
While sending a registration request, state the value of your event and how that would add to the experience of the attendee and why you deem their attendance as important to your event.
The registration process should not consume more than 5 minutes of anyone’s time. Keep the unnecessary questions out of the form.
Specific questions for metric purposes can be included. Accommodation, handicap, special dietary needs and other factors must be included.
When sending the invitation to register, mention the important names in the industry that would be attending the meeting. This helps in persuading attendees as some may be familiar names and faces and that would inspire them to attend the event.
For names stored in your database, send out prefilled forms asking them to only press the submit button. The auto recall feature in the registration system automatically fills in information when a number or letter is typed in the field.
The event registration software/ system is crucial and should not be underestimated. It is the face of any events and a smart online event registration format can impact the decision of the attendees.
Malaysia is one of the leading commercial markets of the Asia Pacific Region and actively participated in hosting events. Here is a quick look at what events planners should keep in mind while planning an event in Malaysia.
The event success is eventually measured by the number of registrations. This is most challenging for event planners as they try to expand their event registration list every day, so let’s work this out together.
What to include on your event landing page?
Your event landing page counts. As you include the basic info, even before you plan, keep your target audience in mind. Approach your landing page and ask questions such as “What sets an event apart?”, “The reasons why people should be at your event.” “How does the event add value to their experience”. Probing and thought-provoking questions will prompt interest and increase conversion among attendees.
If your budget allows, promote the event with SEO keyword advertising. Utilize the social media channels with relevant content and attractive marketing campaign. Execute content marketing which is a great strategy to attract your desired audience.
Smooth and mobile responsive registration processes matter
Make the registration system smooth and seamless. Tedious registration processes are an easy way to lose potential attendees. Make sure that the page is mobile-friendly as people are more active on their smartphones. Find all the unique experiences of event registration in the event management solution of Evenesis. Simple registration, highly responsive with a great user experience is what you will get from this event registration system.
Connect with your followers regularly
Communicate with your followers this is the easiest way to drive sales, keep the process of communication open by sending greetings on festival days, emails with special announcements and newsletters. Don’t let your audience forget you and reminders on what your event is doing, or anything related to your brand should be shared with your audience.
Multiple ticket types full of incentives
Incentives generally attract people, so make your event registration interesting with a package of promotional pricing at the time of entry. This will lead to greater conversion among people with an interest to register. When event organizers open the registration process the sales boost is experienced in the first two weeks. Also, two weeks ahead of the event people are inclined to take decisions.
Stay connected to Evenesis
Relate to the most convincing event registration software Evenesis that will bring the aspired results of your event back home. Technologically powerful and ever evolving, we give your events a completely fresh look. Request for a free trial here or connect with us on call at +603 8408 2112.
Once your account with Evenesis is activated, you may log in to our online event registration and ticketing software and start setting up your event page.
Giving you complete control of all aspects of your event listings, our software also includes several templates to help inspire you in customising your own event registration form.
Make the most of your digital marketing opportunities by publishing and promoting your event on social media platforms or via email. Remember to include “book now” links.
You may also utilise automated social media sharing, early-bird pass, unlimited promo codes or referral codes to boost sales.
Sell event tickets and collect payments with an all-in-one system. No more overbooking concerns.
Our registration management system automatically sends out e-tickets upon a successful registration process. You may also generate ticket sales reports to assist in accounting and venue management.
Are event registration and event attendance the same?
Event registration, by definition, is a pre-event process whereby a person puts in details to sign up for your event, making a time and/or financial commitment to attend your event.
Whereas, event attendance is the “during event” metric that states the actual amount of people who present at the event. That translates into an important event KPI because it directly reflects the volume of your event.
What does the event registration system do?
Basically, an event registration software helps event marketers:
- advertise their event
- invite attendees
- manage the attendee registration list
- communicate with attendees
- generate event tickets
- accept payments
- provides attendees with a portal, website or an app they can sign in to
- process check-ins
export attendees list together with their personal details and contact information
What makes the best event registration software?
A more advanced event registration system that gives attendees multiple ticket options, processes payments, makes announcements, validates check-ins and tracks attendance wins the heart of many. Evenesis event registration software has helped event organisers host numerous events each year. Hit us up to know more.
What are the benefits of good event registration software?
Here are the 7 benefits of using an event registration software for your next event:
- More convenient to track registration data
- Custom fields for different ticket types
- Multiple language options (Appealing to non-English speakers, if any)
- Available 24/7 for people to register
- Real-time report
- A platform for easy communication (Updates/Announcements)
What are the examples of different ticket types?
Here we have compiled for you a few popular examples of ticket types to help you determine which would be best for your next event.
- General admission tickets
- Premium pass
- Invited VIP free pass
- Multi-sessions/days pass
- Group package tickets
- Early bird pass
- Promo code pass
What information can be collected/ compiled by a registration system?
It is really up to you. Generally, our system can collect and compile the personal information of the participants such as their name, contact details, special dietary requirements, ticket types and registered sessions.
How much does event registration software cost?
Starting from RM5k onwards, our event registration and ticketing software is fully customisable and flexible to cater to your requirements. Good news, if you’re planning to organise a virtual event up next, do consider Evenesis solutions as event registration software is included in the package with no extra charge. Wait no more and get in touch with our virtual event experts to learn more.
Evenesis embraces the latest technology in event registration to enhance your experience and connect with your audience before, during and after your event.
Evenesis makes your event planning journey from online event registration to post event interactions easy and hassle-free. Get started Now!