Y Us Sdn Bhd is the sole developer and sole proprietor for Evenesis, a cloud-based online event management system. Evenesis is committed to protecting your privacy and providing you the most powerful and safe online experience. This publication intends to help you understand how personal information you provide to Evenesis is collected and used directly or indirectly through the use of its website and platform, so you may make your own informed decisions.
For the purpose of this policy, Evenesis defines the term “Organiser” as an entity with which Evenesis has an established relationship, the term “Registrant” as any individual who registers to any events powered by Evenesis or who is included as a contact / guest / database in an Organiser’s account and the term “Visitor” as an individual that visits our front-end website – www.evenesis.com.
Any information stored on Evenesis’ platform is treated as confidential. All information is stored securely and is accessed by authorized personnel only. Evenesis implements and maintains appropriate technical, security and organisational measures to protect Personal Data against unauthorized or unlawful processing and use, and against accidental loss, destruction, damage, theft or disclosure.
INFORMATION COLLECTION BY EVENESIS (Y US)
The following sections cover the specifics of each of the three groups from which data is collection: Visitors, Registrants and Organisers.
By visiting our website, you consent to the collection and use of your Personal Data as described herein. If you do not agree to the terms set out herein, please do not visit this website. If required by applicable law, we will seek your explicit consent to process Personal Data collected on this website or volunteered by you. Kindly note that any consent will be entirely voluntary. However, if you do not grant the requested consent to the processing of your Personal Data, the use of this website may not be possible.
Evenesis may collect, record and analyze information of Visitors to its website including your IP address and cookies. Evenesis may add information collected by way of page view activity. Evenesis may also collect and process any Personal Data that you volunteer to us in our website’s forms, such as when you register for events or sign up for information and newsletters. If you provide Evenesis with your social media details, Evenesis may retrieve publicly available information about you from social media.
Such Personal Data may comprise your IP address, first and last name, your postal and email address, your telephone number, your job title, data for social networks, your areas of interest, and certain information about the company you are working for (company name and address), as well as information as to the type of relationship that exists between Evenesis and yourself.
Evenesis gathers data about visits to the website, including numbers of Visitors and visits, geo-location data, length of time spent on the site, pages clicked on or where Visitors have come.
Purpose of Processing Personal Data
Evenesis uses the collected data to communicate with Visitors, to customize content for Visitors, to show ads on other websites to Visitors, and to improve its website by analyzing how Visitors navigate its website.
Sharing Personal Data
Evenesis may also share such information with service vendors or contractors in order to provide a requested service or transaction or in order to analyze the Visitors’ behavior on its website.
Links to Other Sites
Registrants should be aware that in responding to events registrations or events invitations powered by Evenesis, they could be disclosing information that could make them personally identifiable to Organisers. Registrants responding to these registrations / invitations should be aware that they alone are responsible for the content of their responses. For more detailed information concerning the protection of privacy when responding to event registrations and/or event invitations, Registrants may contact the Organiser of the event. It is the Organiser’s responsibility to ensure that collection and processing of data are done in accordance with applicable law. Evenesis will not process Personal Data of Registrants for other purposes or by other means than instructed by its Organisers.
If you wish to inquire about your Personal Data that may have been collected from any forms powered by Evenesis, we recommend that you contact the Organiser that created or sent you the event registration form / event invitation. As Evenesis is a Processor, it does not control the Personal Data used or stored but processes it on behalf of its Organisers.
Collection of Registrants’ Data
During a Registrant’s registration on Evenesis’ platform, they provide information such as name, company name, email, address, telephone, credit-card number and other relevant data. This information is used by Evenesis to identify the Registrant and provide them with support, services, mailings, sales and marketing actions, billing and to meet contractual obligations.
Evenesis’ contractual obligations are only in accordance with the Organisers’ instructions. Evenesis will not retain Registrant data longer than is necessary to fulfil the purposes for which it was collected or as required by applicable laws or regulations.
In order to provide services to its Organisers, Evenesis requires the entity to first agree to provide us with pertinent Personal Data to setup its accounts. Furthermore, Evenesis’ Organisers collect information from Registrants when they launch events registration / distribute event invitations. This section will describe how these two types of data are collected and used by Evenesis as well as geographical differences that affect this policy. Data entered or transferred into Evenesis by Organisers such as texts, questions, contacts, media files, etc., remains the property of the Organiser and may not be shared with a third party by Evenesis without express consent from the Organiser.
Collection of Organisers’ Data
During an Organiser’s registration / account signup, they provide information such as name, company name, email, address, telephone, credit-card number and other relevant data. This information is used by Evenesis to identify the Organiser and provide them with support, services, mailings, sales and marketing actions, billing and to meet contractual obligations.
If the Organiser wishes to edit and/or remove its Personal Data from all Evenesis platforms, it shall (in writing) request Evenesis to carry out the required actions for said actions above. Evenesis will not retain User data longer than is necessary to fulfil the purposes for which it was collected or as required by applicable laws or regulations.
Collection of Registrants’ Data
It is the Organiser’s responsibility to ensure that all collection and processing of Personal Data is done in accordance with applicable law. Evenesis will not process Personal Data for other purposes or by other means than instructed by its Users.
Registrant data includes data from individuals uploaded, transferred or manually entered by an Evenesis Organiser into their account. Personal Data may include, personal contact information such as name, home address, home telephone or mobile number, email address, information concerning family, lifestyle and social circumstances including age, date of birth, marital status, number of children, employment details, education/qualification, business contact details, gender, religion, race, health detail and other sensitive Personal Data. Answers to questions by Registrants may also include Personal Data.
For Organisers and Registrants in the European Economic Area (“EEA”), the Organiser will be known as the “controller”, while Evenesis will be known as the “processor” as defined in the Directive and the GDPR.
If you or your organization are required under the European Union’s General Data Protection Regulation (GDPR) to enter into a contract, or other binding legal act under EU or Member State law, with your data processors, you are required to review and accept Evenesis’ Data Processing Agreement.
All data collected by Evenesis Organisers through Evenesis will be stored exclusively in secure hosting facilities in Malaysia. All hosting is performed in accordance with the highest security regulations. All transfers of data internally in the EEA and/or involves the transfer of data from within the EEA to any third party country out of the EEA shall be done in accordance with the General Data Protection Regulation “GDPR”.
Evenesis has adopted reasonable physical, technical and organizational safeguards for all Personal Data collected from its website and/or platform against accidental, unauthorized or unlawful destruction, loss, alteration, disclosure, access, use or processing of the Organisers’ data in Evenesis’ possession. Evenesis will promptly notify the Organiser and where suitable, the Registrants in the event of any known unauthorized access to, or use of, the Organisers’ data.
RETENTION AND DELETION
Evenesis will not retain data longer than is necessary to fulfil the purposes for which it was collected or as required by applicable laws or regulations. For Registrant data, Evenesis’ Organisers have control of the purpose for collecting data, and the duration for which the Personal Data may be kept. When an Organiser’s account is terminated or expired, all Personal Data collected through the platform will be deleted only when instructed by the Organiser, as required by applicable law.
ACCEPTANCE OF THESE CONDITIONS
OUR LEGAL OBLIGATION TO DISCLOSE PERSONAL INFORMATION
We will reveal an Organiser’s and / or Registrant’s personal information without his/her prior permission only when we have reason to believe that the disclosure of this information is required to establish the identity of, to contact or to initiate legal proceedings against a person or persons who are suspected of infringing rights or property belonging to Evenesis or to others who could be harmed by the user’s activities or of persons who could (deliberately or otherwise) transgress upon these rights and property. We are permitted to disclose personal information when we have good reason to believe that this is legally required.
EVENESIS DATA PROTECTION OFFICER (DPO)
Evenesis’ appointed “Data Protection Officer” or DPO shall be responsible for matters relating to privacy and data protection. This Data Protection Officer can be reached at the following address:
Evenesis (Y Us Sdn Bhd)
Attn: Ms Siti Awan
Tel: +603-8992 3132