All events are different at some level or the other due to their unique requirements. One of the most challenging events can be an event with great numbers. Such events may include music concerts, festivals, social movements etc. These events require extra attention and efforts due to large masses of people participating in it. The risk of things going wrong is high in these events and thus while planning and executing such events, the planner has to be extremely careful and organized in his approach. Hereunder is the checklist that should be followed when dealing with great numbers:
1 – Plan, Plan and Plan
For your event to suffer minimal disasters, insightful planning and detailed discussions need to be held way in advance. For a large event, various departments need to be handled and therefore a well thought out plan is necessary.
2 – Keep your arrangements ready
It is important that for a successful event you get the official sanctions from the authorities and the venue arrangements done in advance. These things have to be done at a prior level so that it does not conflict when there is added pressure of the execution of the event.
3 – Get a BIG team
To execute a big event, you need a big team; a team which is skilled and trained to handle masses dauntlessly. Rigorous training specifically organized for the event helps to equip the team with qualities that are required in such events.
4 – Don’t get your logistics wrong
The last thing you would want in a music concert is power failure or sound system crash. Such problems agitate the crowd which might turn violent. Extreme care has to be taken in the department of logistics.
5 – Manage Security
The potential risks of violence and misbehavior are high in event with large participation. Thus it is important for the event planner to make sure that security is not compromised. A large force should be deployed to maintain order amongst the crowd.
6 – Quick decision making
Events with big numbers attending it require the planner to take immediate actions and decisions when the need arises. If there is any problem, the planner needs to make sure it is addressed in the minimum possible time to avoid further problems.
7 – Don’t Panic
With big event comes big problems and bigger stresses, it is then you’re qualities as a good event manager comes into play. You cannot panic in such situations. Calmness and patience is the key to success in events with large numbers.
